Monitoring Evaluation And Documentation Officer

Job Description - Monitoring Evaluation And Documentation Officer

Key Responsibilities:

Data Collection, Entry and Storage

• Responsible for all data collection and collation for Hamro Samman project under Shanti Foundation in Makwanpur and Kathmandu districts
• Regular contact with field staff to monitor the collection of data and ensure accuracy and timeliness 
• Contribute to prepare regular progress reports, Success story and Case study, presentations, and work plans.
• Ensure that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a timely manner
• As required, coordinate closely with Third party monitors to monitor and assess the quality of services provided by each facility.
• Responsible for overall M&E and learning needs of the project and will come up with findings based on real data to show performance of the projects
• Liaise with facilities and partners focal points to ensure regular and timely information flow
• Share and discuss M&E findings and compiled data with relevant program staff to inform program activities
• Coordinate with program staff and/or external consultants, participate in the implementation of surveys or studies and analyze results to inform project design and program implementation
• Ensure feedback is received regularly from the field offices through various channels (What’s app, Emails, Hotline, Feedback Forms) and are entered promptly into the database
• Ensure hard copies of the Feedback forms are archived to allow for data verification at a later point
• Ensure information submitted by beneficiaries by phone or email are entered promptly into the database
• Work with partners and team to ensure the questionnaires are delivered to Shanti Foundation office with high degrees of regularity 
• Travel to field offices to ensure the data collection process is coherent and follows the same methodology. 
• Support the facilitating of capacity building and strengthening sessions of staff through training and coaching on Feedback and Complaint mechanism
• Provide the Program manager with up-dates on progress of data entry
• Ensure coherence, investigate missing data and report issues of concern to supervisor
• Ensure the regular, timely submission of projects’ reports, providing accurate information and in the appropriate format from the staff 

Data Analysis:

• Review, process and analyze entered data and identify significant issues of concern
• Refer complaints and feedback to assigned focal points (by sector) and ensure proper follow up.
• Provide overviews over trends in number of complaints submitted

Community Engagement and Outreach:

• Ensure high levels of inclusion of beneficiaries’ views in the way data is collected and processed
• Organize focus group discussions with beneficiaries to outline feedback mechanisms and incorporate responses into revisions of the mechanisms

Reporting:

• Ensure all reporting requirements are met in a timely manner, both internal and external, by the concerned Programme staff through tracking completion of monthly, quarterly, mid-year and annual reports, as required
• Provide technical support to ensure that the reports are high quality and evidence-base

Others:

• Languages- Fluency in English and Nepali
• Adhere to organizational standards and policies and Code of Conduct
• Any other tasks as assigned by the  Program Manager

• Apply Before : Jul-29-2020
• How to Apply for this job?

• Candidates meeting above criteria are requested to submit the application letter with updated curriculum vitae including two referees, mentioning position and location (for District Officer and Social Mobilizer) in the subject line of email to artadherencep@gmail.com within 15 days from the date of this notice publication.

  Only shortlisted candidates will be contacted for further selection process. Shanti Foundation reserves the right to reject any or all applications without stating any reason. Remuneration and benefits will be provided as per Shanti Foundation fixed term rules. Individuals from minority groups, indigenous groups and persons with disabilities and women are equally encouraged to apply

  Shanti Foundation is committed to the safeguarding and child protection and zero tolerance to any forms of violence